How we use your information
The proper handling of personal data by Carmarthenshire County Council is very important to the delivery of our services and maintaining public confidence.
Personal data is any information that relates to a person who can be directly or indirectly identified from the information. The terms ‘information’ and ‘personal data’ are used throughout this privacy notice and have the same meaning.
To ensure that the Council treats personal information correctly, we seek to adhere in full to the requirements of Data Protection legislation.
This privacy notice has therefore been produced to explain as clearly as possible what we do with your personal data.
1. The purposes for which we use your personal data
Canolfan Pentre Awel is run by the Council’s Corporate Services department, which collects and uses personal data about the following:
- Prospective tenants
- Business event attendees
- Tenants
- Newsletter sign – ups
- Stall holders
- Entertainers
- Suppliers
- Professional associates
- Employees
- Job applicants
2. What type of information do we use?
We collect the following types of personal data to deliver this service:
- Name
- Address
- Date of birth
- Telephone number
- Email address
- Vehicle Registration number
- CCTV footage
We use this information to deliver our business engagement activities, organise meetings and run private, as well as public access events at Canolfan Pentre Awel. Like many organisations, processing personal data is critical for the day-to-day operations of our business and the lawful basis for this is the performance of a task in the public interest.
3. Do we use information received from other sources?
To provide this service, we only collect personal data directly from you. We don’t obtain information about you from any other sources.
4. Transferring your information abroad
We use Microsoft Office 365 to process all of our electronic documents under the terms of a strict agreement, which safeguards your information. This personal data is hosted on servers outside of the UK, but only in EU countries which are subject to the General Data Protection Regulation.
5. Who has access to your information?
We share your personal data only when there is a need for us to do so. When we do this, we provide the minimum amount of information that is necessary in each case to the following recipients:
- BP2 Commercial Property Consultants in South Wales
- Savills Real Estate Property Provider
- Relevant Council officers
There are also other specific situations where we may be required to disclose information about you, such as:
- Where we are required to provide the information by law
- Where disclosing the information is required to prevent or detect a crime
- Where disclosure is in the vital interests of the person concerned
6. How long we will keep your information
We will keep your information for 7 years after its last use, in accordance with the Council’s Retention Guidelines.
7. Your Data Protection rights
You have the right to:
- Obtain access to the personal data that is being processing about you – you can do this by making a request using the contact details provided below
- Have any inaccurate or incomplete information rectified (corrected)
- Withdraw your consent to processing, but only where this is the basis for the processing
- Make a complaint to the Information Commissioner’s Office (ICO), the independent body in the UK which protects information rights
In some circumstances, you may have the right to:
- Object to the processing of your personal information
- The erasure of your personal data
- Restrict the processing of your personal information
- Data portability
8. Contact details
For more information regarding this privacy notice and your rights, please contact:
Data Protection Officer
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
Email: dataprotection@carmarthenshire.gov.uk
Contact details for the Information Commissioner’s Office along with further guidance on Data Protection legislation can be found on the ICO website: